It’s time to have a celebration! Just make sure that it doesn’t turn sour

Share on facebook
Share on twitter
Share on pinterest

If you’re getting ready to throw a celebration event or party, then you’re probably in a pretty happy place. Creating a gathering of friends, family or even complete strangers to help you celebrate can be magical.

If you’re getting ready to throw a celebration event or party, then you’re probably in a pretty happy place. Creating a gathering of friends, family or even complete strangers to help you celebrate can be magical.

But unfortunately, as with other events, if an accident or injury were to occur at your celebration event, the good feeling could soon turn to despair.

We’re not trying to be doom-mongers; if anything, we’re anything but. We’re here to make sure that you’ve got the right planning in place to make sure that your celebration event stays exactly that.

So in that spirit, we’ve put together a small but very helpful checklist of things you’ll need to get right before finalising your event:

Create a safety plan to both keep everyone safe, and put procedures in place if anything were to go wrong. Think about: who is responsible for each area of the event, who is first aid trained, how those people will communicate with each other, where are the entry and exit points for paramedics?
Write down the exact specifications of your event including location, size of the venue, number of people, timings etc. Your insurer may need to know all of this information, as may the local authorities.
Create a site plan detailing where everything is and who should be allowed where.
If your event has a large number of visitors, how are you going to control their movement/. Safety barriers, stewards? This is key to your risk management plan.
What plans have you got in place for cancellation? Cancellation cover insurance should ensure you don’t fall into financial difficulty, but you still need to work out how you’re communicating a cancellation and implications it might have on travel and accommodation.
Make a note of all the equipment and then decide how it will be safety tested before the event.
Background checks on all sub-contractors e.g caterers. How are you going to ensure they have the correct insurance in place?
Celebrations often involve large amounts of alcohol. Do you need any security?
How are you fulfilling your risk assessment obligations? Some insurers and brokers will be able to supply you with risk management professionals.
How will noise affect your location and the surroundings? If you’re playing extremely loud music, you must consider the impact that this will have on staff and the structure of nearby buildings.
Who is managing your health and safety obligations e.g checklists?
How are you meeting environmental obligations for waste disposal?
Who is filling out your debrief forms?

This is only a short checklist which can be broken down and elaborated. It’s vital that you’ve considered all possibilities if you’re going to keep people safe and fulfill your insurance obligations.

If you’d like to discuss your obligations with a broker who is not only vastly experienced in the sector, but also one that cares, message us today via Facebook, Twitter or LinkedIn.

Share this post with your friends

Share on facebook
Facebook
Share on google
Google+
Share on twitter
Twitter
Share on linkedin
LinkedIn